Privacy Policy

1. Data Collection

1.1 Required Information

When booking a free consultation appointment, the following information is mandatory:

• Full Name: For appointment identification and communication
• Email Address: For sending confirmation emails and communication

1.2 Optional Information

• Company Name: To understand business context
• Phone Number: For urgent contact if needed
• Project Description: To prepare for the consultation
• Budget Range: To personalize our proposal

1.3 Automatically Recorded Data

• Booking Timestamp: For booking system functionality
• Selected Appointment Time: For consultation scheduling
• Unique Booking ID: For booking tracking
• IP Address: For security purposes (spam prevention)

2. Data Storage and Security

2.1 Storage Location

2.2 Security Measures

• HTTPS encryption for all data transmission
• Local storage - data does not leave your device
• No automatic data transfer to third parties
• Regular security audits

2.3 Future Changes

If we transition to server-side data storage in the future, we will notify you in advance and provide the opportunity to give or withdraw consent.

3. Data Usage

3.1 Primary Purposes

• Managing and confirming appointment bookings
• Preparing for consultation meetings
• Sending confirmation and reminder emails
• Communication regarding appointments

3.2 Secondary Purposes

• Service improvement (anonymous statistics)
• Customer support provision
• Legal compliance

3.3 We Do Not Use Data For

• Marketing purposes (unless you specifically consent)
• Selling or renting to third parties
• Profiling or automated decision-making
• Automated processing

4. Data Sharing

4.1 General Principles

We do not share your personal data with third parties except in the following circumstances:

4.2 Exceptions

• Legal Obligation: In response to lawful requests from authorities
• Consent: When you have given explicit permission
• Vital Interest: In urgent health or safety situations
• Service Providers: IT service providers (under confidentiality agreements)

4.3 International Data Transfers

Currently, no international data transfers occur. If this changes in the future, we will ensure appropriate safeguards (adequacy decisions, standard contractual clauses).

5. Data Retention and Deletion

5.1 Retention Periods

5.2 Automatic Deletion

Our system automatically deletes expired data after the retention period. We do not send separate notifications for this.

5.3 Immediate Deletion Request

You may request immediate deletion of your data at any time through the contact information below. We will fulfill deletion requests within 30 days unless legal requirements prevent this.

6. Your Rights

6.1 GDPR Rights

6.2 Exercising Your Rights

You can exercise your rights through the following channels:

• Email: privacy@orynex.co
• Mail: ORYNEX INTERNATIONAL LLP, 5307 Victoria Drive 242, Vancouver, BC V5P 3V6, Canada
• In person by scheduled appointment

6.3 Response Time

We will respond to your request within 30 days. In complex cases, we may extend this to 60 days, which we will notify you about in advance.

7. Cookies and Tracking

7.1 Technologies Used

• LocalStorage: For storing booking data locally
• SessionStorage: For temporary session data
• Functional Cookies: Essential for website operation

7.2 We Do Not Use

• Marketing or advertising cookies
• Third-party trackers
• Analytics tools (Google Analytics)
• Social media integrations

8. Data Breach

8.1 Prevention

We conduct regular security assessments to prevent data breaches.

8.2 In Case of Breach

• Report to supervisory authority within 72 hours
• Notify affected individuals without delay
• Take necessary measures to minimize damage
• Investigate causes and prevent future occurrences

9. Protection of Minors

Our services are not available to persons under 16 years of age. If we learn that we have collected data from a person under 16, we will delete it immediately.

10. Policy Changes

10.1 Notification Obligation

We will notify you of significant changes by email to the address provided during booking.

10.2 Effective Date

Changes take effect 30 days after notification, unless legal requirements dictate otherwise.

11. Legal Remedies

11.1 Filing Complaints

Please try to resolve privacy-related complaints by contacting us first. If you disagree with our response, you may contact the supervisory authority.

11.2 Supervisory Authorities

12. Contact Information

For privacy-related questions, please contact us:

13. Special Information

13.1 Applicable Law

This privacy policy is governed by the Canadian Personal Information Protection and Electronic Documents Act (PIPEDA) and the European Union General Data Protection Regulation (GDPR), depending on your location.

13.2 Language Versions

This policy is available in English and Hungarian. In case of conflict, the English version shall prevail for all users except Hungarian citizens, for whom the Hungarian version applies.